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CPA & Accounting

Financial Operations for Accounting Firms

One source of truth for your clients' books and your own.

Your staff logs into client QuickBooks files one at a time, and your own firm's numbers wait for a free weekend. We built the QuickBooks Firm Warehouse to fix the first problem, and we build the reconciliation engine and reporting layer that fixes the second.

🔒 All systems follow SOC 2 practices: encrypted data, access controls, and infrastructure you own
A Working Product

The QuickBooks Firm Warehouse

Approved by Intuit for production use — built, not projected

Every client's QuickBooks Online, synced nightly into one warehouse, with a dashboard that flags which clients' books need attention — so your staff stops pulling reports and starts reviewing them.

Nightly Read-Only Sync

Every connected client refreshed overnight: customers, vendors, invoices, bills, and payments, plus QuickBooks' own trial balance, general ledger, P&L, and balance sheet. Nothing to pull, and client data is never commingled.

Attention Dashboard

One row per client, one column per problem: unreconciled accounts, uncategorized transactions, "Ask My Accountant" pileups, duplicate vendors, negative balances, stale bank feeds, and whether the books have ever been closed.

Client Data Packs in One Command

Trial balance, aged receivables and payables, and full general ledger detail for any client, as of any date. Same layout every time, straight from QuickBooks' own numbers, print-ready PDF. Your staff does the professional work; the pack ends the hunt for the numbers.

1099 Vendor Data in One Command

Vendor payment totals per client, with card payments excluded per 1099-K rules, refunds netted, a W-9 chase list, and a CSV ready for your filing software. Your firm reviews the amounts and files.

Firm-Wide Queries

"Every client's cash position" is one query, not twenty logins. Because every client's data lands in the same shape, a report written once runs against any client — or all of them.

Two-Minute Client Connection

Connecting a client rides on the QuickBooks Online Accountant access your firm already holds. No client meetings, no client passwords, and disconnecting is just as fast.

Pilot It: The Discovery Sprint

$5,000
Fixed price, credited toward the full build
4 weeks
Pilot starts the week you sign
5 clients
Including your two messiest, verified against books your staff already trusts

Intuit granted production approval in July 2026. The same architecture runs today inside our healthcare client engagement. No CPA firm has piloted the warehouse yet — that is what the Discovery Sprint is for. See the healthcare engagement.

Solutions

The Same Rigor for Your Firm's Own Books

The warehouse covers your clients' books. These systems cover the firm's own. Every build is scoped and quoted before work begins.

Practice Revenue Reconciliation

Client payments, merchant deposits, ACH, and checks matched automatically against invoices and engagements. Every dollar in the bank traced to the client and matter behind it, with exceptions flagged for review.

Pricing
Scoped per engagement

Unified Firm Data Warehouse

Practice management, time and billing, and bank feeds unified into one database the firm owns. Realization, utilization, and client profitability queries stop requiring a weekend of spreadsheet work.

Pricing
Scoped per engagement

Owner-Ready Firm Financials

A monthly P&L within five business days of month-end, built from bank-verified cash instead of system estimates. Cash-flow forecasting, vendor audits, and a forward view of distributions.

Pricing
Scoped per engagement
Before & After

Your Firm: Before vs. After

What changes across your clients' books and your own.

Task Before After
Pulling client reports Log into each client file, export, combine by hand Refreshed overnight; nothing to pull
Firm-wide questions Touching every client file, one login at a time One query across every client
Client book problems Surface at year-end as expensive cleanup Flagged monthly on the attention dashboard, fixed while small
Filing-season data prep Assembled client by client, weeks of work The same data pack, every client, one command
Firm bookkeeping Deferred to whoever has a free weekend, weeks behind during busy season Automated reconciliation keeps the firm's books current without partner time
Revenue visibility Practice management, billing, and bank each tell a different story One warehouse ties them together; every deposit traced to its engagement
Realization Write-downs surface at year-end when nothing can be done WIP-to-cash tracked monthly, quiet write-offs flagged as they happen
Monthly financials Real numbers arrive with your own year-end close Owner-ready P&L within five business days of month-end
Answers

Frequently Asked Questions

No. Connecting a client is a two-minute authorization that rides on the QuickBooks Online Accountant access your firm already holds. No client meetings, no client passwords, and disconnecting is one command.
No. The sync is read-only. Access tokens are encrypted, and each client's data sits in its own dataset, never commingled with another client's.
Not yet, and we say so plainly. Intuit granted production approval in July 2026, and the same architecture runs inside our healthcare client engagement today. The Discovery Sprint is the pilot: five of your clients, four weeks, verified against books your staff already trusts.
No, and we are not a CPA firm. Our work is data analysis and reconciliation. The warehouse organizes records your clients already keep in QuickBooks so your licensed staff can review, decide, and file. Every professional judgment stays with your firm.
Yes. All data is encrypted in transit and at rest, and we follow SOC 2 practices. Warehouse data lives in infrastructure your firm owns, access to QuickBooks is read-only, and each client sits in a separate dataset.
The warehouse is built for QuickBooks Online; QuickBooks Desktop clients need a separate scope. For your firm's own books, we integrate with most major accounting and practice management platforms.
AI-driven efficiency increases margins and demonstrates scalable systems, both factors that can increase your firm's multiple when it comes time to sell.
The systems don't replace your bookkeeping; they reconcile it. Bank activity, billing, and practice management get tied together automatically, so the books you keep are verified against cash instead of assumed correct.

Further reading: Why Accounting Firms Have the Messiest Books in Town, How Much Does AI Consulting Cost for a Small Business? Honest 2026 Numbers

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SOC 2 Practices
Data Encrypted at Rest
Florida-Based Team

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