Physical Therapy Billing, Without a Cut of Your Collections
Remittance processing, payment posting, reconciliation, and denial work for outpatient PT practices.
Most billing companies charge a percentage of everything they collect for you, so the same work costs more every year you grow. We charge a flat monthly fee for the data work, a set fee for each claim if we send your claims, and we build the automation that does the work. Your collections climb. Our fee is never a percentage of what you collect.
Four Jobs, Automated
The money side of billing, from the payer's file to your bank statement.
Remittance processing
Payers send an 835 remittance file explaining how every claim line was paid, reduced, or denied. We pull those files on a schedule and parse them to the claim line rather than the check total, so nothing disappears into a lump sum.
Payment posting
Parsed remittances post straight to the EMR. Nobody logs into a payer portal, downloads a PDF, and keys the numbers in by hand. Posting stops being a weekly chore and becomes a scheduled run.
Reconciliation
Every deposit gets matched to the remittance that explains it, across the EMR, the clearinghouse, and the bank. When the three disagree, the difference shows up as a named exception instead of a number nobody can account for.
Denials and appeals
Denials and short payments surface the day they post, sorted by reason and by dollar value, with the appealable ones flagged and prioritized. Your staff works a queue instead of hunting through remittances.
Set Fees, Never a Percentage
Billing companies almost always take a percentage of what they collect for you. It sounds fair until you grow. A practice that doubles its collections pays its billing company twice as much to process roughly the same files. The work did not get harder. The invoice did.
You keep the upside
The data work is one flat monthly fee. Claim work is the same set fee on every claim, whatever the claim is worth. Grow collections and the gain is yours rather than your vendor's.
You own what we build
The pipeline, the schema, and the documentation belong to the practice and export on request.
Nothing proprietary to get stuck on
What we build is automation running on standard tools, not a platform you have to stay on to keep using it.
Three Steps
No cutover happens on a promise.
Discovery call
A free 15-minute call about your payer mix, your EMR, and where the posting time goes today. No deck, no pitch.
Written scope and BAA
We send a scope naming the deliverables, the timeline, and the fee. Billing data carries protected health information, so we sign a Business Associate Agreement before any of it moves.
Parallel run
The new pipeline runs alongside your current process until the two agree. You watch it match before anything switches over.
The Honest Boundaries
Three things you should hire someone else for.
Credentialing and payer enrollment
Applications, CAQH upkeep, and re-credentialing every few years, with rules that differ by payer and by state. It is follow-up calls and paperwork, and automation does not make it faster. Keep it in-house or with a specialist.
Coding
We process what your clinicians and coders produce. We do not assign CPT codes, advise on modifiers, or make compliance calls about the eight-minute rule.
Replacing your EMR
We build on what you already run. If it has an export or an API, we can work with it.
Practices that need monthly financials and analytics on top of billing should start at our healthcare operations practice. Not sure which kind of help your practice needs? Our guide to who does what in PT practice finance breaks it down.
Frequently Asked Questions
Start With a Discovery Call
A free 15-minute call about your payer mix, your EMR, and where the posting time goes. No pitch deck, no commitment.